Checking tasks off from your to-do lists is a special feeling.
The importance of task management goes far beyond tracking personal projects. For businesses, tracking pending and completed tasks along with their timeline and progress leads to better outcomes. Technology such as task management software equips teams with time efficiency, problem-solving, and value-added collaboration skills.
G2 research analysis:
"Task management is becoming an essential part of the software stack of companies of all sizes and industries. This type of software is prevalent because of its low cost and ease of use. However, at the same time, buyers should be aware that task management doesn’t usually offer enough functionality for project management. Therefore, buyers should consider their present and future needs when evaluating tasks and project management software to choose the best solution."
– Gabriel Gheorghiu, Research Principal, G2
The best task management software simplifies tasks by reducing the risk of losing sensitive information and missing important deadlines. Task management solutions also increase productivity by keeping teams on their toes to maintain task prioritization.
*These software solutions are ranked using an algorithm that calculates customer satisfaction and market presence based on reviews from our user community. For more information, please check out our G2 Research Scoring Methodology. Some user reviews may have been edited for clarity.
All businesses, regardless of size, invest in task management tools to visualize ongoing tasks and workflows and improve work performance. The right technology benefits organizations looking to make data-driven decisions to better understand task outcomes.
*Above are the top 25 leading task management software solutions from G2’s Fall 2023 Grid® Report.
Picking the right task management platform is a critical business decision. This list will give you all the information you need to purchase your software.
of people experience weekly stress due to increasing task loads and lack of time.
Source: Reclaim.ai
Smartsheet is a cloud-based platform for work management that empowers organizations and teams to plan, execute, and report on work at scale. It enables more efficient processes, innovative solutions, and better business outcomes.
Free plan: Not available
Free trial: 30-day free trial
Price: Starting at $7/month/user
G2 awards: Leader, Fall 2023
Highest-rated features: Due dates, creation and assignment, to-do lists
Top industries represented: IT & Services, construction, hospital & health care
Market segments: Rated #1 for enterprise and mid-market
Try Smartsheet
Smartsheet offers a variety of features for task management and project management.
Smartsheet has many collaboration tools that align teams through intelligent workflows to drive productivity and resource management. Here are the platform’s pros and cons to help you make your decision:
“Smartsheet allows for dynamic work in all kinds of work environments. It allows you to fill in all the details you could possibly need to track in your project task list. If a collaborator misses a deadline, I can quickly see how that will affect my overall project timeline and then either accelerate other tasks to maintain the critical path timeline or give an appropriate new deadline that will still keep us on track.”
- Smartsheet Review, Kate H.
"Being new to Smartsheet, it was difficult to figure out how to modify templates or other sheets so they could be used for a new project. Some of the webinars helped but weren't quite as helpful as I would have hoped.”
- Smartsheet Review, Jonathan P.
Smartsheet doesn’t offer any free plans, however, all paid plans have a 30-day free trial.
Smartsheet offers three paid plans.
monday.com is an open platform where users can create and shape the tools they need to run everyday tasks. The software boosts team alignment, efficiency, and productivity by customizing business workflows.
Core functionality: Project management
Free plan: Available
Free trial: 14-day free trial
Price: Starting at $8/month
G2 awards: Leader, Fall 2023
Highest-rated features: Creation & assignment, due dates, task prioritization
Top industries represented: Marketing & advertising, IT & services, and computer software
Market segments: Rated #2 for mid-market, enterprises, and #1 for small businesses
monday.com helps plan, manage, and collaborate on projects and portfolios from start to finish.
monday.com brings teams together to drive business impact, collaborate effectively, and stay in the loop with easy-to-use automation and real-time notifications. Explore some pros and cons:
“I like monday since it is easy to use and well designed, but at the same time, there are bars, colors, etc. that are useful for data visualization. You can customize everything, and the best thing about monday.com is that it's easy and flexible.”
- monday.com Review, Jacqueline G.
“Some of the functions are a little above my comprehension, and it will take some time to utilize them fully. Fortunately, I can locate a tutorial to assist me, but it still takes time to figure it out to the extent I would like. I wish the support response time were faster as I occasionally have problems that disrupt our team's workflow and will not be remedied for a few days. It would be easier to solve difficulties if there was a live chat option.”
- monday.com Review, Keller C.
monday.com has free and paid plans to enable team connections and eliminate grunt work.
The individual project plan helps individuals visualize and keep track of their tasks. It allows up to two team members, 1,000 tasks, and the ability to brainstorm initiatives and plans.
monday.com offers four paid plans with a 14-day free trial.
ClickUp is a fully customizable productivity application built for teams of all sizes and industries. More than just task management, it’s a must-have for teams that want to streamline activities ranging from design to development in one place.
Core functionality: Project Management
Free plan: Available
Free trial: Not available
Price: Starting at $5/month
G2 awards: Leader, Fall 2023
Highest-rated features: Creation and assignment, due dates, to-do lists
Top industries represented: Marketing & advertising, computer software, and IT and services
Market segments: Rated #2 for small businesses and #3 for mid-market
ClickUp is marketed as one app that replaces all apps and reduces the need to switch between multiple solutions.
ClickUp helps save time and effort with its task tracking and custom field functionalities. Check out these pros and cons:
“The best part about ClickUp is its versatility. It helps me organize my work, side business, and personal life. The calendar integrations are phenomenal and help sync all my work. I love that – for the most part – I don't need to use any other application.”
- ClickUp Review, Kevin T.
“For people that aren't tech-savvy, the software might be intimidating. I haven't figured out how to use some of the tools, but I am still able to use them for where I am at and will "grow into" the other functionalities with time. If you have the money to invest, you could hire someone to set everything up for you too.”
- ClickUp Review, Amanda P.
ClickUp offers both free and paid plans depending on business needs. Check out some of the plan options.
The free plan is best suited for personal use. It has capabilities such as unlimited tasks, real-time chat, whiteboards, kanban boards, and sprint management, to name a few.
ClickUp offers three paid plans.
Asana helps teams move faster and accomplish more work with less effort. Its platform uses scalability and reliability to manage daily tasks and strategic business initiatives.
Free plan: Available
Free trial: 30-day free trial
Price: Starting at $10.99/month
G2 awards: Leader, Fall 2023
Highest-rated features: Creation & assignment, due dates, to-do lists
Top industries represented: Marketing & advertising, computer software, IT and services
Market segments: Rated #3 for enterprise
Try Asana
Asana strives to make projects successful by mapping out each step and organizing project details in one place for a streamlined work management experience.
Asana helps ensure teams have everything they need to stay in sync, hit deadlines, and reach their goals. Here are some pros and cons:
“The ease of creating and collaborating on team projects and individual tasks is fantastic and being able to set date ranges for the due dates helps with giving the member a heads up before completion deadlines.”
- Asana Review, Lee R.
“There are a few features I wish were included in Asana. For one, it would be nice to attach emails to a task. The current Outlook plug-in lets you create a task from an email, but you cannot attach email threads to an existing task. I've also noticed that priority information is not conveyed in subtasks or the "My Tasks" dashboard on the board view. These are little things, but it would be great to have them.”
- Asana Review, Brandon R.
Asana has various free and paid plans to manage product launches, marketing campaigns, and company objectives.
The basic plan is great for individuals or teams just starting with project management. The solution’s free plan offers three project views, security essentials, and community support.
Asana offers two paid plans with a 30-day free trial.
Trello is a visual collaboration tool that creates a shared team perspective for projects to manage workload, progress tracking, and major business goals.
Trello at a glance:
Core functionality: Project Management
Free plan: Available
Free trial: 14-day free trial
Price: Starting at $5/month
G2 awards: Leader, Fall 2023
Highest-rated features: Drag & drop, creation & assignment, to-do lists
Top industries represented: Computer software, IT and services, marketing and advertising
Trello ensures that project assignments, tasks, and daily to-dos don’t get lost. Project building remains a transparent and productive activity.
Trello customizes work for all teams and gives power back to the users by managing projects, workflows, and tracking tasks. Here are some pros and cons:
“I am fascinated by this application as it helps me manage my online projects in conjunction with other members of the company from different places, using boards, lists, and cards in a simple way. It is also helpful to identify and distribute tasks in the form of columns to add connections, files, notes, and alerts.”
- Trello Review, Anthony R.
“I dislike the fact that when I upload a document such as a PDF, Word, or PPT, Trello does not enable me to modify the file directly in the task. This requires me to download the uploaded file, open it, and update it, then save and reload the new version. I believe their premium edition contains some clever automation, but they might need to work on making it more functional.”
- Trello Review, Benjamin R.
Trello offers both free and paid plans depending on business requirements.
The free plan is for individuals and teams looking to organize all their project work. Capabilities include unlimited cards, up to 10 boards per workspace, and power-ups for every board.
Trello offers three paid plans with a 14-day free trial.
Airtable is a software platform that allows teams to build the solutions they need to be innovative and agile. It helps users adapt their software for market changes and puts the power of a flexible database into the creators’ hands.
Airtable at a glance:
Core functionality: Project management
Free plan: Available
Free trial: 14-day free trial
Price: Starting at $10/month
G2 awards: Leader, Fall 2023
Highest-rated features: Task prioritization, creation and assignment, to-do lists
Top industries represented: Marketing and advertising, non-profit organization management, and computer software
Airtable helps accelerate work and unlock potential with powerful apps that connect teams through data and workflows.
Airtable enables teams to solve a broad set of project management problems without the need for massive IT spending and resources. See whether this platform is right for you:
“Airtable covers all the bases when it comes to critical projects and task management. The collaboration components' grid layout makes setting up and evaluating work material more natural for our users. One of my favorite aspects of utilizing Airtable as an asset management tool is the ability to create collections to share with colleagues based on tags or categories.”
- Airtable Review, Noemi B.
“While they offer a lot of functionality, it's simple to make a mistake and get overlaid, which may make it tough to work as a team and execute things right. More integrations, particularly with Microsoft, would be ideal.
My organization uses SharePoint Online and an intranet, and configuring the circular forms to coordinate data between the two software systems is a sore point. It would also be fantastic to give an easy solution to the paging API's problem of only exporting the first 100 entries to the destination.”
- Airtable Review, Marina J.
Airtable offers both free and paid plans for different team needs.
The free plan is great for individuals and teams who want to get acquainted with the solution. It hosts up to five creators and an unlimited number of bases.
Airtable offers three paid plans with a 14-day free trial.
Wrike is a work management software that helps plan, manage, and complete projects at scale. It is a digital workplace that unifies all discrete systems and applications.
Wrike at a glance:
Core functionality: Project Collaboration
Free plan: Available
Free trial: 14-day free trial
Price: Starting at $9.80/month
G2 awards: Leader, Fall 2023
Highest-rated features: Creation and assignment, due dates, to-do lists
Top industries represented: Marketing and advertising, computer software, IT and services
Wrike increases team productivity and efficiency at every level so tasks and projects deliver desired results.
Wrike improves employee productivity by automating routine tasks, streamlining effort, and delivering valuable insights. Read our list of the tool's pros and cons:
“I love how many tools and views are available so that every team member and manager can customize their workspace to fit their needs. It manages to be extraordinarily powerful while keeping a friendly interface so that even the most tech-averse people can get comfortable with it.
We run everything from the tiniest projects to the biggest company-wide initiatives in Wrike, and putting everything in one system allows for transparency across all the departments.”
- Wrike Review, Karen B.
“I wish it was easier to navigate back and forth from projects to tasks. Our studio team members rely on a task-level view, while our other stakeholders rely on a project-level view. Additionally, it would be helpful if assignees could assign effort to individual days, rather than it being evenly allocated over task duration. An in-app chat function would be nice as well!”
- Wrike Review, Emily J.
Wrike provides users with options for free and paid plans with a variety of features.
The free plan is for teams that are just getting started on task management. Users have access to interactive board and spreadsheet views and can add internal and external stakeholders.
Wrike offers three paid plans with a 14-day free trial.
Microsoft Planner is a collaborative task management solution for teams with an intuitive and visual user experience.
Microsoft Planner at a glance:
Free plan: Available with 365
Free trial: 30-day free trial
Price: Starting at $6/month
G2 awards: Leader, Fall 2023
Highest-rated features: Drag and drop, to-do lists, creation and assignment
Top industries represented: IT & services, computer software, education management
Microsoft Planner makes it easy for teams to create new plans, organize and assign tasks, share files, chat, and get updates on progress.
Microsoft Planner empowers teams to manage tasks better and get work done. Read some pros and cons from real users:
“Planner is great for sharing tasks between team members. You can create so-called "Buckets" and put them in topic-related task cards. Then appoint the card to a team member(s), appoint bullet points of activities, and set due dates. It is a helpful tool for planning regular, repeating activities that need to be shared with others.
Planner can also present due dates on a calendar, and you can get insights on the performance of tasks. It also sends notifications to Outlook for outstanding items and due deadlines.”
- Microsoft Planner Review, Igor K.
“Not being able to create automated tasks periodically has been a bit frustrating. Power Automate is not an option for me, so I wish it was native to Planner. Notifications have been very inconsistent.
Another issue is that it only lets me add documents in my Team's documents folder – other SharePoint folders are not available.”
- Microsoft Planner Review, Alejandra P.
Microsoft Planner is available for free with the Microsoft 365 apps and is part of the paid plans for the 365 suite.
There are four plans to choose from:
There are three plans to choose from:
More information about these three plans can be acquired by contacting the sales team.
Microsoft To Do is a part of the Microsoft 365 subscription services. It makes task management easier by breaking them down into simple steps to keep users on track.
Microsoft To Do at a glance:
Free plan: Available
Free trial: Not applicable
Price: Free with Microsoft 365
Highest-rated features: To-do lists, task prioritization, creation and assignment
Top industries represented: IT & services, computer software, financial services
Microsoft To Do sets users up for success with intelligent and personalized suggestions to update daily and weekly to-do lists.
Microsoft To Do is a cross-platform task management tool enabling users to access their to-do lists from anywhere in the world. Some pros and cons of the platforms are:
“My favorite feature about Microsoft To Do is that you can set automatic reminders. For example, you could write a task as 'Send an email at 1 pm. The app automatically sets a reminder for 1 pm to remind you to write the email. How awesome is that? This has improved my productivity by a great deal and made using the application more fun.
The tool is my ultimate productivity hack, and the feeling of checking off tasks from your to-do list is very motivating.”
- Microsoft To Do Review, Junius K.
“As a day planner, it has all the features and is fast and lightweight. However, there is no functionality to set a start date for tasks and track their performance. Still, it can be solved if you write the small milestones of your projects as a task and associate a due date to it. Secondly, there's no inbuilt calendar integration, so you have to add the date manually.”
- Microsoft To Do Review, Ashwin A.
Microsoft To Do is completely free to use and is available across iPhone, Android, Windows, and the web with the 365 package.
Rocketlane is a customer onboarding platform with task management capabilities. The software simplifies work collaboration and communication with customers for projects in real-time and async.
Rocketlane at a glance:
Core functionality: Client onboarding
Free plan: Not available
Free trial: 14-day trial
Price: Starting at $19/month
G2 awards: Leader, Fall 2023
Highest-rated features: Due dates, To-do lists, creation and assignment
Top industries represented: Computer software, IT & services, and marketing & advertising
Rocketlane provides on-demand visibility into onboarding projects and enables effective internal customer collaboration.
Rocketlane provides users with total control of what customers get to see within the context of projects while keeping everyone on the same page. Here are some pros and cons of the tool:
“I appreciate how intuitive it is and how it helps me to be proactive. I now know what tasks and projects I need to prioritize when I start my day. Many mundane tasks, such as status updates and follow-ups can be automated using Rocketlane.
The customer satisfaction score (CSAT) feature is the icing on the cake; it has helped me in understanding the customer's pulse at critical junctures in the onboarding journey.”
- Rocketlane Review, Aiswarya N.
“I wish there was a time clock-like time tracking option, where team members could start and stop time tracking within the application. This would help us get more accurate time tracking. I also wish there was more customization in customer-facing emails.”
- Rocketlane Review, Allison R.
Rocketlane offers three paid plans for different user groups.
The platform offers three paid plans.
Podio is a flexible, custom collaboration platform that makes it easier for teams to simplify work, improve productivity, and automate document workflows from a single place. The platform lets you reduce manual work by streamlining and automating business and document processes.
Core functionality: Project management
Free plan: Available
Free trial: Not available
Price: Starting at $11.20/month
G2 awards: Leader, Fall 2023
Highest-rated features: Dependencies, to-do lists, and task prioritization
Top industries represented: Real estate, computer software, and IT and services
Podio offers the following features to make collaboration easier.
Not sure if Podio is the right fit for your team? Check out the pros and cons below.
"When I compared Podio to the other platforms, I found that the subscription plans are comparatively affordable and one can take advantage of the free trial. I can access the platform from anywhere due to it being cloud-based. and it is built for both IOS and Android. The interface is also clean & simple, any beginner will be able to use it without any hesitation."
- Podio Review, Divyansh M.
"My biggest frustration with Podio is its reliability. It likely has an uptime of over 99%, but when it goes down, automations are impacted, and there is a good chance that business processes will be affected and need to be done manually during the outage."
- Podio Review, Joshua R.
Podio offers a free plan and two paid plans.
The free plan is for up to a team of five employees. It features task management capabilities along with apps and workspaces.
Below are the two paid plans that Podio offers.
GanttPRO is an online Gantt chart software that project managers use to plan and manage project tasks. It also features project scheduling, resource management, and project cost estimation capabilities.
Core functionality: Project Management
Free plan: Not available
Free trial: 14-day free trial
Price: Starting at $7.99/month
G2 awards: High Performer, Fall 2023
Highest-rated features: To-do lists, task prioritization, and recurring tasks
Top industries represented: Higher education, computer software, and IT and services
GanttPRO makes project task management easy with the following features.
Read the pros and cons from real users below to see if GanttPRO is the right tool for your team.
"GanttPRO has a really great skilled and professional based platform that has helped me perform various complex tasks such as manage various projects with spreadsheets and more. My team could easily integrate this platform with other project management tools and use it to the optimum level for achieving milestones together. It also helped in great resource management and alignment as well."
- GanttPRO Review, Vaiibhav T.
"There could be addition of some more features which would put it in comparison with other platforms. These features are colour schemes and layout flexibility. The dragging feature of the platform for various projects is really complicated as well as buggy to use at times. So the moving of a single task to convert it to a main one needs to be better. There were times when I was not able to attach files to a particular task which could give me more detailed description of the task requirements and outcomes."
- GanttPRO Review, Jasmine M.
GanttPRO offers four paid plans.
MeisterTask, a web-based task and project management software, is designed for teams with agile workflows. It’s suitable for all steps included in a project, from ideation to documentation.
MeisterTask at a glance:
Free plan: Available
Free trial: Available
Price: Starting at $4.19/month
G2 awards: High Performer, Fall 2023
Highest-rated features: Creation & assignment, drag & drop, to-do lists
Top industries represented: Marketing & advertising, computer software, IT and services
MeisterTask brings teams together to secure task management and goal alignment. The tool helps users manage tasks in a customizable environment that adapts to their needs.
MeisterTask streamlines project work through customizable kanban boards and automation to speed up manual work. Here are some pros and cons of the tool:
“It allows for activity management, assignment, and monitoring to improve the overall work environment. I find its capabilities like folders, subgroups, and tasks very helpful.
The platform also has an excellent toolset of sticky notes and diaries. The capacity to synchronize emails and jobs is actually great, particularly if nearly all of your project information comes from email.”
- MeisterTask Review, Marie B.
“The notification system that MeisterTask offers for mobile devices is a bit slow to send notifications at the right time. Several times, I have missed seeing new task assignments due to late notification delivery. I think that MeisterTask should improve the notification system to provide real-time updates.”
- MeisterTask Review, Marilla R.
MeisterTask offers both free and paid plans as part of their pricing options.
The basic plan has core task management features and up to 3 projects. It’s best suited for single users.
MeisterTask offers three paid plans with free trials.
GuideCX is a client onboarding and project management platform. It keeps clients at the center of every business project to deliver outcomes faster.
GuideCX at a glance:
Core functionality: Client onboarding
Free plan: Not available
Free trial: 14-day free trial
Price: Request custom quote
G2 awards: Leader, Fall 2023
Highest-rated features: Creation and assignment, to-do lists, due dates
Top industries represented: Computer software, IT and services, financial services
GuideCX accelerates outputs at every step of the customer onboarding journey to help them stay on track with task automation.
GuideCX creates an engaging and fast onboarding experience for customers while integrating essential task management capabilities. Explore the pros and cons of the software:
“I found it very effective that customers can have their own updates and notifications at every stage of the onboarding process. It’s a win-win situation for the customers and project managers to see the incomplete next steps on both parts.
It also helps customers to discover our project management plan so that they are more cooperative in providing us with the proper paperwork and specific details.”
- GuideCX Review, Julia S.
“There are some opportunities to make the tool easier to update – I wish there were ways to assign tasks to multiple stakeholders, or mass assign to different people. A few thoughts, but overall easy to use. It can get visually overwhelming sometimes.
I think it would be helpful to hide columns. I wish the "timeline" view was easier to understand and navigate and the tool had an easier integration with Salesforce.”
- GuideCX Review, Natalie B.
GuideCX offers three paid plans, each with standard support and four users. Pricing information for the plans can be requested through custom quotes.
The platform offers three paid plans.
Vendasta is a customer relationship management (CRM) and end-to-end e-commerce platform with task management capabilities. The solution serves as a place for companies to sell to local businesses with ease.
Vendasta at a glance:
Core functionality: CRM
Free plan: Not available
Free trial: 14-day free trial
Price: Starting at $119/month
G2 awards: Leader, Fall 2023
Highest-rated features: Mass updates, recurring tasks, and due dates
Top industries represented: Marketing & Advertising, management consulting, IT and services
Vendasta consolidates tech stacks, client acquisitions, and bills and fulfills projects within a single platform.
Vendasta helps increase productivity and enhance collaboration while maintaining transparency in work and project tracking. Peruse some pros and cons to help make a software purchase decision:
“The tools in Vendasta are awesome. There is a tool for everything I need and all in one place. The support of the team and guidance when needed has been A+. ”
- Vendasta Review, Jennifer F.
“A few touch points I would request would be a more thorough support team as some representatives aren't always as helpful or knowledgeable. Others in the sales departments are pushing products, but they cannot assist with implementation after the sale.
Even customer service availability is very limited when you are on a contract or long-term product cycle due to them not working during regular business hours and being based in different time zones.”
- Vendasta Review, Kinyua M.
Vendasta offers three paid plans for businesses along with a custom plan for enterprises.
The software offers paid plans for all its services such as platform, marketplace, and vendor. For the sake of the context of its task management capabilities, only the platform packages have been considered.
Todoist is a to-do list and task manager designed to organize your life and work. It streamlines team tasks, files, and discussions to plan projects and track progress.
Todoist at a glance:
Free plan: Available
Free trial: 30-day free trial
Price: Starting at $4/month
G2 awards: Leader, Fall 2023
Highest-rated features: To-do lists, creation and assignment, task prioritization
Top industries represented: IT and services, computer software, marketing and advertising
Todoist users develop effortless team management and collaboration. The solution's powerful capabilities get companies to achieve more every day.
Todoist ensures task organization and accountability to further team progress on important goals, create custom workflows, and visualize trends. Some pros and cons of the software are:
“The best part about Todoist is the near real-time sync across devices since I often need to switch between devices very fast. It's straightforward to create projects, labels, and tasks across the board and list views, allowing me to structure my professional tasks and chores under various sections/headings separately.
The keyboard shortcuts to create tasks and assign them to projects are very simple to remember. The natural language time-date sensing is top class and saves a lot of irritation to manually set time for each task. Two-way sync with Google Calendar and other apps like JIRA are also very handy.”
- Todoist Review, Kamlesh P.
“I dislike how Todoist does not cater to teams or features a "team view." My manager wanted me to create a holistic view of our boards, so I created different groups to help organize, but my formatting was not reflected in her account. The notifications were also a little spotty; sometimes, we weren't notified of deadlines.
There's also a learning curve with Todoist; I needed to watch many YouTube videos to learn how to organize my account. It took a while to get the hang of it.”
- Todoist Review, Bridget W.
Todoist offers both free and paid plans for individuals and large teams.
The free plan is for starters and accommodates up to 5 active projects, 5 MB file uploads, and 3 filters.
A 30-day free trial is available for all paid plans.
Coda is a document management tool that offers task management capabilities. It takes a regular document and turns it into a task board to scale businesses.
Coda at a glance:
Core functionality: Document Generation
Free plan: Available
Free trial: Available
Price: Starting at $10/month
G2 awards: Leader, Fall 2023
Highest-rated features: Creation and assignment, to-do lists, due dates
Top industries represented: Computer software, IT & services, higher education
Coda is built in a way that lets data and people talk to each other while syncing information and updates to individual dashboards in real-time.
Coda connects to everyday apps such as Google Calendar and Slack to provide advanced capabilities to regular docs. Here are some pros and cons of the platform:
“Coda is an incredibly powerful tool for building an internal wiki for our company. We use it to document and store everything from customer documents to our culture and code of conduct. As a very early-stage startup, one of the things we like the most about Coda is how flexible the pricing and usage are.
You only need to pay for the people who have to create new docs. Having a robust community where multiple templates are available in the way of doc packs is also helpful.”
- Coda Review, Atri R.
“The inability to utilize tables as Google spreadsheets make it difficult to deal with the ways of employing formulae in Coda at times. When there are a lot of pages to examine, it is tough to index them all and readily identify the ones we need. There’s also a steep learning curve for the software.”
- Coda Review, Jocelyn H.
Coda has both free and paid plans. The pricing plans are charged upon the number of document makers, not editors.
The free plan is free for the whole team and includes kanban boards, formulas, and packs.
Three paid plans are offered.
Basecamp is a project management tool that increases team productivity, improves organization, and boosts team communication.
Basecamp at a glance:
Core functionality: Project Management
Free plan: Available
Free trial: 30-day free trial
Price: Starting at $99/month
G2 awards: Leader, Fall 2023
Highest-rated features: To-do lists, due dates, and creation & assignment
Top industries represented: Marketing & advertising, IT & Services, higher education
Basecamp is an all-in-one toolkit for working remotely. It combines everything teams need to get work done in a single, streamlined package.
Basecamp equips teams with the project information they need to outline the next steps, track progress, and navigate to different files. Explore some pros and cons:
“One of the most significant advantages of utilizing Basecamp is being able to know who is accountable for what tasks as well as when tasks are due and their present state. It is an excellent project management and collaboration tool for groups of any size. One of my favorite things is the diversity of templates and the ability to collaborate with others. When one person modifies the sheet, the other person who is logged in can view it.”
- Basecamp Review, Mina U.
“We have struggled from the start with developing internal norms for how initiatives are developed and managed. The feature set is fairly vast, which is great for customization but can be glitchy. Dependencies do not exist, a feature I'd want to see. When you paste a link, such as a Google Doc or a Google Spreadsheet, you cannot link the docs on Basecamp Update. Customers may have difficulty realizing that there is a link within the update.”
- Basecamp Review, Yolanda P.
Basecamp offers a free plan and a paid business plan.
The free plan is great for personal projects, students, freelancers, and families. It allows for up to 3 projects and 1 GB of storage.
A 30-day free trial is available for the paid plan.
Business starts at $99/month with no user fees and is perfect for teams. The plan includes unlimited projects and users with 500 GB of storage space.
Nifty is a task management and productivity software. It unites teams, goals, and actions in one application.
Nifty at a glance:
Core functionality: Project Management
Free plan: Available
Free trial: 14-day free trial
Price: Starting at $5/month
G2 awards: High Performer, Fall 2023
Highest-rated features: Drag and drop, creation and assignment, and to-do lists
Top industries represented: Marketing and advertising, IT and Services, and management consulting
Nifty is a great tool for organizing, prioritizing, and managing tasks with a high level of detail.
Nifty helps reduce project development cycles and improve team productivity by combining all project management features. Here are some pros and cons of the application:
“I've been using project management systems for 20+ years and always find them lacking - not quite fitting my workflow or having common sense features. Along came Nifty. And...OH BOY...FINALLY! It's not bloated like most PM tools and isn't under-featured like some others.
Watch a video demo or two, and then give it a try. I rarely get this stoked about a piece of software finely nailing it - but this is bliss!”
- Nifty Review, Preston B.
“I wish I didn't need to set dates for milestones right off the bat. It is nice to lay out a project without specific dates attached. I still feel it is a bit clunky to see the full picture of the project. I know timelines and Kanban phases are different, but I find I have to switch views to get a complete picture of both the timeline and status of tasks.”
- Nifty Review, Jess V.
Nifty offers both free and paid plans as part of its pricing options.
The free plan offers unlimited team members, two projects, and up to 100 MB of storage space.
Nifty offers three paid plans with free trials.
Toodledo is a flexible and multi-functional task management tool. It helps you create custom lists, create outlines, and document long notes for managing tasks efficiently.
Free plan: Available
Free trial: Not available
Price: Starting at $3.99/month
G2 awards: High Performer, Fall 2023
Highest-rated features: Due dates, drag & drop, and to-do lists
Top industries represented: IT and services, computer software, and design
Try Try Toodledo
Toodledo offers the following features to help you manage tasks better.
Checking out if Toodledo can do the heavy lifting? Learn what real users have to say.
“I've been using this product for more than ten (10) years. What I like most about Toodledo is that I can plan daily and more prolonged and recurring tasks. I also love that I no longer spend hours writing and rewriting task lists. Toodledo solves this problem for me."
- Toodledo Review, Crystal G.
"When I used this software, there was not a way that I could invite people to collaborate without them being able to adjust what I had done."
- Toodledo Review, Vanessa P.
Toodledo offers a free plan along with two paid plans.
The free plan lets you create up to 10 folders and unlimited tasks. You can create 30 items per list and outline.
Toodledo offers the following paid plans:
Time Clock Wizard is a time tracking software that helps organizations with employee scheduling, task management, and payroll reporting. The tool is available on iOS and Android operating systems.
Core functionality: Time tracking
Free plan: Available
Free trial: 14-day free trial
Price: Starting at $29.95/month
G2 awards: High Performer, Fall 2023
Top industries represented: Facilities services, marketing and advertising, and accounting
Businesses love Time Clock Wizard for the following features:
Check out these reviews from real users to see if Time Clock Wizard is the right choice for your business.
"Every time I call in, the staff are always genuinely happy to help. They are so friendly and easy to connect with. During dead air times, when I was waiting for things to load, the staff conversed with me about all sorts of great topics. She was funny and eager to explain without making me feel dumb. She helped me work through payroll reports and project reports as well as brainstormed workarounds for separating payroll and overtime in different territories. Time Clock Wizard always has an answer and if by chance they don't, you can request that they add or change things. I've been with Time Clock Wizard for almost a year now and I can say they are always improving and responding to customer recommendations extremely fast."
- Time Clock Wizard Review, Ashley S.
"Some of the features are still a little clunky (customer selection in desktop scheduling and reports), and I would love to be able to tab-and-type all the way through, rather than using mouse clicks for time and customers. The "notify employee" that pops up when publishing a shift would save a lot of time and bother if it was a checkbox just above the "publish" button. "Search" in timesheets is very limited. But none of these are deal-breakers, and I imagine Time Clock Wizard will address them eventually."
- Time Clock Wizard Review, Tiffany K.
Time Clock Wizard offers a free plan along with three paid plans.
The free plan offers remote employee time tracking capabilities. Plus, you get phone, email, and chat support.
Time Clock Wizard offers the following paid plans:
Task Tracker is a popular task management system that helps teams create efficient work environment and boost productivity. The platform offers multiple features to help businesses manage leaves, recurring tasks, team performance, and task progress.
Free plan: Available
Free trial: Not available
Price: Starting at $1.8/user/month (converted at 83.25/USD)
G2 awards: High Performer, Fall 2023
Highest-rated features: Recurring tasks, dependencies, and to-do lists
Top industries represented: IT and services, accounting, and computer software
Task Trackers streamlines task management with the following capabilities.
Compare the pros and cons of Task Tracker based on what real users have to say.
"Are you looking for an app that allows you to organize your tasks in a visual and intuitive way? Features like boards, lists, and tags in Task Tracker can help you categorize tasks based on projects, clients, or priority levels."
- Task Tracker Review, Pallav P.
"Need to work on UI part for better usability."
- Task Tracker Review, Vishal Singh S.
Task Tracker offers a free and paid plan.
The free plan is perfect for small teams with up to five members. The free plan lets you manage geo-location based attendance and allocate tasks with voice notes.
The paid plan starts at $1.8/user/month. It features infographic reporting, live location tracking, lead management, and timesheet tracking capabilities.
Task Tracker also offers an enterprise plan for teams that need advanced control and support. Get in touch with the team to request pricing for this plan.
ProjectManager is a project management software with tools for project planning, workflow management, resource management, and time tracking. It leverages data to manage projects of all levels of complexity.
ProjectManager at a glance:
Core functionality: Project Management
Free plan: Available
Free trial: 30-day free trial
Price: Starting at $11.50/month
G2 awards: Leader, Fall 2023
Highest-rated features: Recurring tasks, dependencies, to-do lists
Top industries represented: IT & services, construction, automotive
ProjectManager makes work management simple for hybrid teams by making it easy to plan and collaborate across teams and work styles for total visibility and greater productivity.
ProjectManager leverages agile, waterfall, and different project management methodologies to balance project flexibility and predictability. Explore some pros and cons:
“It is a very good platform with clear instructions to implement it easily; we liked the fact that you can easily invite colleagues with just the email. I like the dashboard because it gives an overview of projects and can be easily shared. We can view and forecast project deliverables, expenses, and resources while monitoring the project schedules of team members.”
- ProjectManager Review, Ruth H.
“There is no way to know which worker is not working or contributing to a Project. ProjectManager only shows the people who are working on activities, but it does not send me alerts when one of my colleagues is not doing their work or giving support in a project; I have to see this manually; the application does not show it.”
- ProjectManager Review, Jesus C.
ProjectManager offers both free and paid plans as part of their pricing options.
The starter plan allows up to three users and projects to create personal projects.
ProjectManager offers three paid plans with free trials.
Profit.co is an objectives and key results (OKR) software with task management capabilities. The solution is highly customizable and helps with strategy tracking and planning to-do lists.
Profit.co at a glance:
Core functionality: OKR
Free plan: Available
Free trial: 30-day free trial
Price: Starting at $7/month
G2 awards: High Performer, Fall 2023
Highest-rated features: Due dates, drag & drop, task prioritization
Top industries represented: IT & services, apparel & fashion, financial services
Profit.co provides users with real-time reports and dashboards to view team progress and identify potential problems early.
Profit.co helps focus on team goals, measure progress, and achieve results through overall performance management. Some pros and cons of the platform are:
“This product is robust with lots of features with flexibility. The step-by-step guide for creating objectives and key results is excellent while learning. Profit.co makes cascading and aligning easy and has a good mix of simple and advanced features.
Using Profit.co provides visibility for our organization to have essential alignment on key objectives.”
- Profit.co Review, Nellie P.
“Does not take into account easily the number of tasks progressively needed to complete a key result. The feature requires manual effort to keep adjusting the complete percentage value.”
- Profit.co Review, Joe G.
Profit.co has both free and paid pricing plans.
The launch plan is for users getting started with OKR tracking and is free for up to five users.
The application offers two options for paid plans.
Worksection is a cloud-based project management tool with built-in timer. Besides featuring an interactive Gantt chart, the platform lets you track tasks via Kanban. The time and financial expense tracking module eases how you gain visibility into planned expenses and employee time tracking.
Core functionality: Project management
Free plan: Available
Free trial: 14-day free trial
Price: Starting at $41.7/month/package
G2 awards: High Performer, Fall 2023
Highest-rated features: Task prioritization, due dates, to-do lists
Top industries represented: Marketing and advertising, civic and social organization, and building materials
Worksection offers the following features to help you stay on top of task management goals.
Evaluate the pros and cons below so you know if Worksection is the right task management tool for your team.
"I've been using Worksection for a while now, and I must say it's been an exceptional project management tool for my needs. The platform's user-friendly interface, powerful task management features, and collaboration capabilities have significantly improved our team's efficiency. It's easy to organize tasks, track progress, and communicate with team members within the platform. The ability to create custom workflows and templates has streamlined our project processes. I highly recommend Worksection to anyone seeking a reliable project management solution."
- Worksection Review, Yurii K.
"In the accessible version of this software, you can only process and import only limited number of projects on one login. There is no built-in feature for direct messaging to your customers or team members. You need to use or integrate other messaging services with this application for better and more accessible communication."
- Worksection Review, Shailja G.
Worksection offers a free plan along with three paid plans.
The free plan is suitable for managing personal projects and tasks.
Below are the three paid plans offered by Worksection.
Every team has a set of tasks that need to be completed, delegated, and monitored within a specified time frame. Task management helps in following and tracking steps, identifying errors, and making the process of setting deadlines an efficient one.
Since task management organizes and structures work while keeping in mind a business’ time and resources, it’s important that organizations stay on top of things.
Task management is the process of planning, analyzing, and reporting task progress. It is an essential business function as it enables task completion and ensures that tasks are reviewed when required.
Task management plans differ for each business and depend on their goals and team demands. However, a few key attributes make the process successful and achieve better outcomes.
Task management is an integral business activity that saves valuable resources, such as time and money, and increases outputs. The process makes it easier to work on collaborative projects, meet tight deadlines, and manage complex workflows.
One of the biggest advantages of implementing task management in everyday business activities is that it improves productivity across all levels of an organization. Tracking tasks provides insights into which teams are working on projects to maintain accountability, encourage collaboration, and monitor trends and progress.
Task management software is an all-in-one solution for managing and prioritizing tasks to improve productivity and achieve desired goals.
Completing daily tasks and tracking their progress is an integral part of achieving personal and business goals. Managing tasks helps balance things that need to be done to increase productivity and refine time management.
Implementing task management software improves the overall process of assignment, completion, and time tracking. Make sure to research and pick the right task management software and apps suited to your budget, team requirements, and learning curve. Here are some steps to help get you started.
Every task management software has a range of features suited to a unique set of user groups. When selecting a solution that suits your business and team needs, it’s essential to start with identifying the specific challenges and constraints associated with making the software purchase.
Once you’re aware of the areas you want to focus on with automating task management, create a list of the best software options available in the market. Consulting a list like the one you’re currently reading is a good starting point.
If you never try, you’ll never know. Most task management software companies offer a free trial for their product for users to test different features and evaluate the solution. Focus on the usability, interactiveness, and preferred features when testing the software.
Task management is a business and team effort. An application that may be easy to use for one member might be confusing to understand for another. When choosing a task management software, make sure all team members are aligned on the basics of the technology and have a positive outlook on the software.
Making software purchases is a big deal. It requires a financial buy-in from a range of stakeholders, and the chosen software has to add value to the team and work involved. While determining the return on investment for any one platform is not feasible, draft a cost-benefit analysis when possible to optimize the time and resources spent.
1. Trello
2. Smartsheet
3. ClickUp
4. monday.com
5. Asana
6. Wrike
7. Airtable
8. Basecamp
9. Todoist
10. Teamwork.com
Task management refers to the processes involved in managing a task through its lifecycle. Task management usually involves assigning tasks, planning, tracking, and reporting task progress.
An individual, team, or organization uses a task management tool to track and complete tasks and projects efficiently. Task management solutions range from spreadsheets to customized and collaborative task organization applications.
Task management solutions are developed to help ease the workload by automating task-specific activities such as subtask creation, task assignment, scheduling, labeling, and sharing task information across multiple team members.
The software is critical for organizations looking to complete tasks efficiently while optimizing resources and budgets without missing deadlines.
The top five task management software are Smartsheet, Asana, ClickUp, monday.com, and Trello.
Task management skills are the actions and mindsets required to complete urgent and non-urgent tasks. These soft skills are important as they tie in directly with time management skills and performance to meet goals and achieve better results.
This article was originally published in 2022. It has been updated with new information.